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Poster Guidelines

Participants will view posters during lunches and breaks, therefore authors are encouraged to be present at their posters during those times. In addition, we will assign posters to ONE of two poster networking sessions (notifications by August 1).

  • Poster Networking Session 1
    Thursday, September 21 from 17:15 to 18:15
  • Poster Networking Session 2
    Friday, September 22 from 17:15 to 18:15

Authors are responsible for the setting up and the removal of their posters according to the following schedule:

Mounting time:

Poster Session 1 & 2
Thursday, September 21 from 07:00 to 08:00 OR 09:10 to 09:40


Poster Session 1 & 2
Saturday, September 23 from 13:00 to 13:30

Posters not removed by the specified time on the last day of their presentation will be removed and discarded by Meeting staff. IXA cannot accept liability for lost or damaged posters. IXA will not mail posters to authors after the meeting.

Designing your poster

  1. The poster board surface area is 116 cm wide by 86 cm high cork board (46” W x 34”H).
  2. Poster shall be affixed to the display boards with push pins. Mounting materials will be available onsite.
  3. In preparing your poster for the session, we suggest that you limit the amount of printed material to the least possible. Posters should not be elaborate, nor need they be expensive. If supplemental material is desired, you may hand out information sheets to those viewing your poster.
  4. Poster material must be prepared in advance and text should be large enough to be read from a distance of 1 metre (3.25') or more.
  5. Each poster must have a top label indicating the title of the paper, the names of the authors and their affiliations. The size of the characters for the title should be at least one inch high.
  6. Keep illustrative material simple. Charts, drawings and illustrations are usually similar to those used in making slides - preferably with bolder, heavier figures. Simple use of colour is effective for adding emphasis. Mount illustration on fairly stiff paper - but NOT heavy cardboard.
  7. Simple "Introduction" and "Conclusion" sections are usually helpful. When feasible, use graphs for demonstrating qualitative relationships, use tables for precise numerical values. Photographs should be in a matte finish, not glossy.
  8. Do not fold posters; try to carry them in an appropriate container. Do not mail poster presentations in advance, they may not arrive in time; bring them with you to the Conference.
  9. Please note that there will be no audio-visual equipment in the non-moderated poster area.

For more information, please contact:

Jennifer Patterson, Program Manager
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

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